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Terms of Engagement

Last updated: February 2026

These Terms of Engagement (“Terms”) govern the professional relationship between Velaris Tech (“we”, “us”, or “our”) and the client (“you” or “Client”) for advisory and consulting services. By engaging our services, you agree to these Terms.

1. Scope of Services

Velaris Tech provides advisory and consulting services in the areas of AI strategy, enterprise technology operations, workflow automation, and IT service management. The specific scope, deliverables, and timeline for each engagement are defined in a mutually agreed Statement of Work (SOW).

Our services are advisory in nature. We provide strategic recommendations, architecture guidance, implementation oversight, and knowledge transfer. The Client retains ultimate responsibility for decisions made based on our recommendations.

2. Engagement Process

Our standard engagement process follows these steps:

  • Discovery call: An initial consultation to understand your needs, challenges, and objectives. This call is complimentary and carries no obligation.
  • Proposal: Following the discovery call, we provide a detailed proposal outlining the recommended approach, scope, timeline, and investment.
  • Statement of Work: Upon proposal acceptance, a formal Statement of Work (SOW) is prepared that defines deliverables, milestones, responsibilities, and payment schedule.

3. Fees and Payment

Engagements are structured as either project-based fixed-fee arrangements or monthly retainer agreements, as specified in the Statement of Work. All fees are quoted in the currency stated in the SOW.

  • Invoices are issued according to the payment schedule defined in the SOW.
  • Payment is due within 30 days of invoice date unless otherwise agreed in writing.
  • Late payments may incur interest at a rate of 1.5% per month on the outstanding balance.
  • Travel and third-party expenses, if applicable, are billed separately with prior Client approval.

4. Intellectual Property

All deliverables created specifically for the Client during an engagement become the property of the Client upon full payment of all associated fees. This includes reports, architecture documents, implementation guides, and custom configurations.

Velaris Tech retains ownership of all pre-existing intellectual property, including methodologies, frameworks, tools, and general knowledge. Where pre-existing IP is incorporated into deliverables, the Client is granted a non-exclusive, perpetual license to use such IP solely in connection with the delivered work.

5. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or sensitive information disclosed during the engagement. This includes business strategies, technical architectures, financial data, and any information reasonably understood to be confidential.

Confidentiality obligations survive the termination of the engagement for a period of two (2) years, unless the information becomes publicly available through no fault of the receiving party.

6. Limitation of Liability

To the maximum extent permitted by applicable law, the total liability of Velaris Tech for any claims arising from or related to an engagement shall not exceed the total fees paid by the Client for the specific engagement giving rise to the claim.

In no event shall Velaris Tech be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, business opportunities, or goodwill, even if advised of the possibility of such damages.

7. Disclaimer

The content on this website and any materials provided during initial consultations are for informational purposes only and do not constitute professional, legal, financial, or technical advice. Clients should consult qualified professionals for advice specific to their circumstances.

While we strive to provide accurate and up-to-date information, Velaris Tech makes no warranties or representations regarding the completeness, accuracy, or reliability of any information presented on this website.

8. Termination

Either party may terminate an engagement by providing 30 days' written notice to the other party. Upon termination:

  • The Client shall pay for all work completed up to the effective date of termination, including any expenses incurred.
  • Velaris Tech shall deliver all work-in-progress and deliverables completed to date.
  • Confidentiality obligations shall survive termination as described in Section 5.

9. Governing Law

These Terms shall be governed by and construed in accordance with the laws of Romania. Any disputes arising from or relating to these Terms or any engagement shall be subject to the exclusive jurisdiction of the courts of Romania.

10. Contact

If you have any questions about these Terms of Engagement, please contact us at:

Email: contact@velaris-tech.com

These terms are provided for general informational purposes. For specific legal advice regarding engagement terms, please consult qualified legal counsel.